SmartFin · AI Finance Operations
Every invoice. Processed.
Matched. Posted.
SmartFin is an agentic AI platform powered by document intelligence. It captures every invoice, extracts every line item, validates rules, runs 3-way matching, flags anomalies, and posts to your ERP — automatically, end-to-end.
Inbox queue+12
29487Nadec
Foods$12.4K
29486Al Nahla$48.2K
29485Safid
Log.$7.9K
29484KAEC Ind.$3.1K
Live extractOCR
INV-29487PDF
VendorNadec Foods Co
Date2026-05-23
PO RefPO-44120
Sub-total$11,142.85
VAT 12%$1,337.14
Total$12,480.00
Anomalies3
⚠
Duplicate invoice
INV-29470 · already posted
≠
Tax mismatch
Expected 5%, got 12%
⊗
GRN delta
12 units missing
Today's totalsLive
$1.42M
PROCESSED · LAST 24H
1,284
Invoices
99.6%
Match rate
28 sec
Avg time
3
Flagged
The Finance Transformation
From manual finance ops to silent precision
SmartFin clients move the dial across every metric that matters — speed, accuracy, cost, and audit-readiness — within the first quarter.
Cycle Time
7 to 14 days
↓
4hrs
Invoice received to ERP-posted, including approvals and 3-way matching.
Touch Time / Invoice
8 to 12 min
↓
28sec
Average human effort per invoice — only the exceptions need a review.
Error Rate
5 to 8%
↓
0.2%
Duplicates, math, tax, and PO mismatches caught at intake — before payment.
Audit Prep
3 weeks
↓
2days
Every decision logged with rule, data, and reasoning — ready for the auditor.
How SmartFin Works
Agentic AI finance workflow
Seven stages, fully autonomous. Each agent hands off cleanly to the next — invoice arrives, posting happens, audit trail writes itself.
📥
STAGE 01
Capture & Intake
Pull invoices from email, vendor portals, EDI feeds, and shared drives. PDFs, scans,
structured files — every channel, automatically.
STAGE 02
OCR & Field Extraction
Document AI reads every invoice — header fields and full line items — with confidence
scoring. Low-confidence fields flagged for human review.
🔎
🗂️
STAGE 03
Vendor Normalization
Match each invoice to your vendor master — deduplicating aliases, attaching tax IDs,
applying GL coding suggestions, and updating supplier metadata.
STAGE 04
Validation & Compliance
Run math, currency, date, tax, and policy checks against your configurable rule library —
including VAT/GST, withholding, and regional compliance.
⚡
🔗
STAGE 05
3-Way Matching
PO invoices reconciled against the purchase order and goods-received note — line-by-line.
Tolerance-aware, with deltas flagged in context.
STAGE 06
Approval Workflow
Auto-route by amount, GL, cost centre, or any rule you set. Approvers respond in email,
Slack, Teams, or the SmartFin portal — with full delegation logic.
✅
📊
STAGE 07
ERP Posting & Audit Trail
Approved invoices sync to SAP, Oracle, NetSuite, Dynamics, or Zoho — with an immutable
audit trail capturing every decision, validation, and approver action.
Document Intelligence Engine
Every invoice matched and screened
SmartFin's core intelligence cross-references invoices against POs, goods receipts, tax rules, and supplier history — surfacing every discrepancy before payment.
Invoice
29487
PO Ref44120
VendorNadec
Qty240
Rate$46.42
Total$12,480
Tax12%
PO
44120
PO Num44120
VendorNadec
Qty240
Rate$46.42
Total$12,480
Tax12%
GRN
88421
PO Ref44120
VendorNadec
Recvd240
Date05-22
Value$12,480
OK✓
✓
3-way match confirmed
PO · INV · GRN aligned · ready to post
Detect
Real-time Anomaly Detection
Catches duplicates, math errors, tax mismatches, and suspicious patterns the moment an
invoice arrives — before it reaches the approval queue.
Match
Automated 3-Way Matching
Reconciles every invoice against PO and goods-received note — line items, quantities,
prices, tolerances. Mismatches flagged with full context.
Screen
Supplier & Tax Compliance
VAT, GST, withholding, and regional rules applied automatically. Vendor risk and
sanctions screened continuously — not discovered in audit.
Audit
Audit-Grade Traceability
Every decision logged with rule, data, and reasoning. Auditors get a complete trail in
seconds — no spreadsheets, no archaeology.
SmartFin ROI Estimator
Calculate your SmartFin return
Enter your current finance numbers — watch projected savings, hours reclaimed, and ROI update instantly.
Your Finance Inputs
Start with your monthly numbers
Monthly invoices processed0
Avg. minutes per invoice (manual)0 min
Average hourly cost (USD)
$
Estimated overpayment / error losses (annual
USD)
$
Your SmartFin ROI
Annual projection · updates live
Annual Savings
$0
Adjust inputs to see your projection →
Hours Saved
0
per year
ROI Multiple
0×
return ratio
Payback
—
months
Conservative estimates based on average SmartFin deployments · Get a
tailored analysis →
Proven Impact
Real numbers, measured outcomes
SmartFin clients see the dial move in the first month — across processing time, error rates, and cost-to-process.
0%
Faster Processing
Invoices captured, validated, and matched in minutes — not days of back-and-forth.
0%
Error Elimination
Duplicates, math, tax, and PO mismatches caught at intake — before payment goes out.
0%
Lower Cost-to-Process
Less admin overhead, less rework, fewer late penalties — finance ops at a fraction of the
cost.
SmartFin Pricing Overview
Flexible plans for every stage of growth
Three packs scaled to your invoice volume. Request tailored pricing — we'll align it to your business.
Starter Pack
Small Business
For lean finance teams automating invoice intake and basic validation.
Up to 500 invoices/month
- ✓OCR + field extraction
- ✓Basic validation rules
- ✓CSV / basic ERP export
- ✓Email support
Most Popular
Growth Pack
Medium Business
For growing teams running line-item extraction, PO handling, and approval flows.
1,000–10,000 invoices/month
- ✓Everything in Starter
- ✓Line-item extraction
- ✓PO / Non-PO handling
- ✓ERP integrations
- ✓Approval workflows
- ✓SLA support
Pro Pack
Enterprise Scale
For high-volume finance teams running 3-way matching and full compliance controls.
10,000+ invoices/month
- ✓Everything in Growth
- ✓3-way matching
- ✓Vendor normalization
- ✓Tax & compliance rules
- ✓Audit trail
- ✓Dedicated support / SSO
Pricing is tailored to your volume, your ERP, your needs.
Request Pricing →
Get Started with SmartFin
See SmartFin on your invoices
Tell us what's slowing your finance team down — book a demo or consultation. We'll show you exactly how SmartFin plugs into your ERP.
What finance challenges are you facing?
Select as many as apply — we'll tailor the demo to exactly the ones that matter
to your team.
Manual data entry
Duplicate payments
PO/GRN matching
Tax / VAT errors
Audit prep load
Supplier risk
Slow approval cycles
No cash visibility
0 challenge(s) selected
What would you like to do next?
Pick the option that fits where you are right now.
Book a live demo
Talk to a consultant
Request pricing
Where should we reach you?
A SmartFin specialist will respond within one business day with a tailored next
step.
You're in the queue.
A SmartFin specialist will reach out within one business day with a tailored walkthrough
of how we solve your specific finance challenges.